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The Role Of Asset Registers In Equipment Safety Checks

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How do asset registers help you to uphold your commitments to regular equipment safety checks? First of all, what are your lawful commitments to conduct regular safety checks on the equipment you use, or install?


Under the Provision and Use of Work Equipment Regulations 1998 (PUWER), you must understand that, ‘These Regulations place duties on people and companies who own, operate or have control over work equipment. PUWER also places responsibilities on businesses and organisations whose employees use work equipment, whether owned by them or not.

PUWER requires that equipment provided for use at work is:

  • suitable for the intended use
  • safe for use, maintained in a safe condition and inspected to ensure it is correctly installed and does not subsequently deteriorate
  • used only by people who have received adequate information, instruction and training
  • accompanied by suitable health and safety measures, such as protective devices and controls. These will normally include emergency stop devices, adequate means of isolation from sources of energy, clearly visible markings and warning devices
  • used in accordance with specific requirements, for mobile work equipment and power presses.

Some work equipment is subject to other health and safety legislation in addition to PUWER.’ – http://www.hse.gov.uk

Equipment Safety Checks – BH Doors

Before a job is undertaken a risk assessment is always carried out. Here we highlight the equipment that will be necessary to carry out the work and maybe the best qualified person to carry the out the work.

At BH Doors we often use power tools, stepladders and attend customer’s sites where hard hats and hi-vis clothing may also be required. Another piece of equipment we ALWAYS use to ensure safety is our all-important platoon of yellow men safety barriers. All these items are documented in an asset register.

We then refer to our asset register containing the details of all our equipment, risk assessments for jobs where the equipment is likely to be used and a safety inspection record. Using an asset register means that you can;

  • schedule testing for equipment by an external provider in good time
  • ensure your own engineers can check their own equipment at required times
  • keep a record to produce for any authority that enquires.

Equipment Safety Checks – Our Customers

We always leave a piece of equipment behind in our jobs – not a screwdriver or vacuum cleaner, but door operators, locks and automated systems for example. This equipment must be inspected by the manufacturer upon leaving the factory. It is then inspected by our engineers before installation, and once more as a complete unit, after the job has been completed.

As part of a BH Doors service and maintenance contract we carry out regular safety checks on our customers’ commercial door equipment, and again produce an asset register for their records. Proper record keeping when moving parts and equipment are concerned is vital for protecting the end-users against risk of injury and protecting the business against potential liability claims.

The takeaway? Ensure that your asset registers are up to date, and all the safety checks are recorded, as soon as they are carried out. If you require any help with this, please contact us to talk about how we can create an asset register for your premises on 0808 1200911. Or see the links below.

Further Reading

Definitions of work equipment and the regulations under the Provision and Use of Work Equipment Regulations 1998 (PUWER): http://www.hse.gov.uk/work-equipment-machinery/puwer.htm

Inspection of work equipment and your duties, from the HSE: http://www.hse.gov.uk/work-equipment-machinery/inspection.htm

Service and maintenance from BH Doors: http://www.bhdoors.co.uk/door-service-preventative-maintenance/

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